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Senior Administrative Assistant Translational Re
Job Opportunity at
Spark Therapeutics, Inc
Posted on Feb 22
Reporting to the Head of Discovery & Liver Research Lead, the Senior Administrative Assistant provides administrative support to the translational research department leaders in a fast-paced environment. The primary accountability is to ensure the needs of the executive and the department are prioritized, organized and executed in order to maximize their productivity. This is accomplished by coordinating the support of the various leaders, as well as routine departmental support as requested. Daily items for assigned personnel include calendar management, scheduling of meetings, phone support, expense reports, travel arrangements, word processing of documents, development of presentation slides, tracking/processing of purchasing requests (proposals, POs, accruals), and any other departmental support tasks as assigned.
The incumbent must be flexible, a team player, and is expected to have the judgment necessary to prioritize conflicting goals, keeping everyone aware of the conflicts and communicating effectively with the organizations being supported. S/He will demonstrate leadership and strong collaboration with Administrative colleagues within the organization.
It is also expected that this role will exercise sound judgment and discretion and maintain the strictest confidentiality as they will be exposed to sensitive information.
May be required to manage projects for the departments.
Maintains a complex and changeable calendar including arranging meetings (all logistical details, catering, technology, etc.),
Schedule international and domestic travel and prepares itineraries for leadership
Present a professional and welcoming presence, representing the team and handling communications with internal and external customers and partners such as working with recruiting to help arrange interviews for the team
Prepares expense reports
Prepare routine and non-routine correspondence, memoranda, reports, spreadsheets and presentations. Contacts company employees at all organizational levels to gather information.
Supports leadership on setting up POs and tracking invoices
Handles special projects as requested
Present in a professional manner at all times; be detail-oriented, thorough and accurate, be customer and employee focused, demonstrate resiliency and high productivity in a fast-paced environment required.
Excellent verbal and written communication skills are required to properly draft and edit meeting agendas, correspondence and presentations and interface with senior leaders required.
Demonstrated team player with sense of urgency and a record of proactively taking initiative as appropriate and must handle confidential matters requiring discretion required.
Strong computer skills and experience in productivity and portal technology systems to effectively handle Microsoft Office, Sharepoint, Concur and expense reporting processes required.
Word: Forms, Mail Merge, Index and Tables
Excel: Forms, Formulas, Functions, Pivot Tables, Graphs
PowerPoint: Graphics, Animation
Experience making international and domestic travel arrangements, and coordinating on/offsite meetings are required.
Ability to maintain confidentiality
Ability to use a personal computer to accurately type a minimum of 50 words per minute
Ability to operate general office equipment
Knowledge of proper English usage, grammar, vocabulary, spelling
High School diploma, or equivalent
Bachelor’s degree preferred
Generally has 5 years of advanced administrative experience in a professional environment
WHO WE ARE:
Transforming Patient’s Lives. Spark Therapeutics is a pioneering gene therapy leader transforming the lives of patients suffering from debilitating genetic diseases by developing one-time, life-altering treatments. We are embarking on our goal to deliver the first approved gene therapy product in the US for genetic blinding conditions and have a product pipeline addressing other unmet rare genetic diseases. We have an entrepreneurial culture and are looking for talented and passionate professionals who are committed and motivated to making a difference in the lives of our patients. If you share our passion for excellence and are looking for a dynamic work environment that fosters creativity, scientific innovation and team collaboration, you may be a great fit for our team.
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